Step 1 Have your document notarized by a local notary public unless it is an original certified copy/certification issued by a competent Federal/ State/local Office.
Step 2 The document needs further to be authenticated by the Secretary of the State where it is executed. Some states require that the document be certified by the County Clerk first. For Federally issued certifications, skip this step, go directly to Step 3.
Step 3 If one of the Chinese Consulate-Generals holds consular jurisdiction (click to check our service area map) over you state, you may submit your document to that Consulate-General for final legalization; if not, please get your document authenticated by the U. S. State Department before the Chinese Embassy can finally legalize it. (Please note that your legalization application may be rejected by the Embassy/Consulate General that does not hold consular jurisdiction over the state where your document is executed.)
- Please make sure you have followed the all the steps required for authentication before submitting your document to the Chinese Embassy/Consulate-General for final legalization.
- Your document must be authentic, intact and legitimate. The Embassy/Consulate-Generals will NOT authenticate a document that contains illegal contents under Chinese laws or may cause potential threats to China’s national or public interests.
- A document containing two or more pages must be bound properly and securely, with sealing wax or paging seal/embossed seal to ensure the integrity of the document. The Embassy / Consulate-Generals will NOT authenticate a document if it is found illegitimate, or in any way forged, counterfeited, fraudulent or altered.
- Single affidavits/certificates intended to be used for marriage registration in China and certain adoption documents regarding marital status, health status, or criminal records are only valid for six months from the date of issuance. The Embassy / Consulate-Generals will NOT authenticate a document if it becomes invalid.
Documents to be Submitted
- One duly completed and signed Authentication Application Form.
- The document to be authenticated, submit both the original and a complete set of photocopy.
- For individual documents, please provide one passport/driver license copy of the applicant; for corporate documents, please provide a cover letter and one passport/ driver license copy of the legal representative of the company.
- If your application is submitted by an agent, please complete Section 2 on the application form and include one copy of the agents’ passport/driver license.
- Other supporting documents a consular officer may request.